(i)

The particulars of its organization, functions and duties;

The Embassy is headed by Ambassador of India and has following ten Wings: (i) Political (ii) Economic & Commercial (iii) Science & Technology (iv) Chancery (including Administration) (v) Consular (vi) Community Affairs (vii) Press and Information (viii) Defence Wing (ix) Railway & (x) Culture

Each Wing is headed by a Minister/Counsellor/First Secretary/Second Secretary rank officer.

Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India Allocation of Business Rules and Transaction of Business Rules. The functions of the Embassy inter alia include political and economic cooperation, trade and investment promotion, scientific & technological cooperation, cultural interaction, press and media liaison, and consular operations including PIOs/NRIs, in bilateral and multilateral contexts.

(ii)

The powers and duties of its officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. 
Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India Representatives Abroad.

Other powers are derived from the Passport Act of India. The Officers of the Embassy function under the guidance and supervision of the Ambassador.  

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability;

Decisions are taken as per extant rules and guidelines, where applicable and under the instruction and supervision of the Ambassador

(iv)

The norms set by it for the discharge of its functions;

Norms are set under the instruction and supervision of the Ambassador.  

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA rules and annexures 

Delegated Financial Powers of Government of India Representatives abroad Rules 

General Financial Rule 2017

Passport Act

Manuals of Office Procedures 

Other Central Government Rules and manuals published by Central Government. 

(vi)

A statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India  relations with Germany

Unclassified documents/files including joint statements, declarations, agreements and MoUs between India and Germany. 

Passport and consular services application forms

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

Embassy of India functions within the norms of India foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

Embassy interacts regularly with representatives of think tanks, academic community and others.

(ix)

A directory of its officers and employees;

List of Officers is given at Annexure-I

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annexure-II

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the previous and current financial year are given in the statement at  Annexure-III

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Embassy of India does not have any subsidy programme.

Mission facilitates the provision of scholarship amount to candidates selected by M/o Social Justice & Empowerment under Scheme of National Overseas Scholarship for SCs etc candidates.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/permits are granted by Embassy of India

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy website has the required information. Embassy also makes available to interested individuals various CDs and DVDs containing information on India, its people and culture.

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The Embassy is open from 0900 hrs to 1730 hrs from Monday to Friday. The holidays observed by the Embassy are given on the website https://indianembassyberlin.gov.in The Indian Cultural Centre called the Tagore Centre is located in the Embassy (Contact No:+49 30 2579 5403, 25795405). It has a library which is open from 1500 hrs to 1700 hrs, Monday to Friday (except on gazetted holidays).

(xvi)

The names, designations and other particulars of the Public Information Officers;

Public Information Officer (PIO):
Mr. Sandeep Kumar
Second Secretary
Email: project1.berlin@mea.gov.in

(xvii)

Such other information as may be prescribed and thereafter update these publications every year;

The Embassy website has information which is updated on a regular basis.